Project Planning Management Assignment
This Project Planning Management Assignment fulfills the requirement of units BSBPMG510A- Manage Projects and BSBADM503B Plan and Manage Conferences for the course of Diploma of Business/ Diploma of Management
Q. 1 - What is project management? What are the characteristics of a ‘project’?
Answer 1 - A project can be defined as defined goals with a beginning and an end and I usually results in a product or a service. The process of managing the whole lifecycle of a project involving planning, resource management, quality checks and implementation is called Project Management.
Q. 2 - What are the key deliverables in any project? (i.e What is expected as a minimum?)
Answer 2 - Key deliverables in any project are end product, functional documents, quality check reports, status reports and a regularized delivery when a certain quality of the product is achieved to check the progress of work.
Q. 3 - What is the role of a project manager?
Answer 3 - Project manager is responsible for the overall execution of the project. He is the main person of contact right from when the project is conceived till it is delivered. He is responsible for delivering all the deliverables as per schedule.
Q. 4 - What is the PMBOK?
Answer 4 - PMBOK is a standard or a cross reference which, if referred, could help a lot in timely execution of any project with quality deliverables on time. The acronym stands for Project Management Body of Knowledge.
Q. 5 - Why is it important to link the project to organisational strategy?Answer 5 - It is important to align the project with the organizational business strategy so as to have a common goal across all projects which in turn earns profit for the company in the long run.
Q. 6 - What are the usual steps that you would need to follow for any project?Answer 6 - Following steps should be followed in any project:
- Status meetings
- Risk analysis and mitigation planning
- Quality of the deliverables
Q. 7 - What are the five different type of organisational structures that a project manager may encounter? In which type of organisational structure is the project manager likely to have most authority? Draw this type of structure showing the lines of authority and communication.Answer 7 - The five types of organizational structures are;
- Simple structure
- Machine bureaucracy
- Professional bureaucracy
- Division structure
Amongst the above types, the project manager Simple Structured organization has most authority. A simple structure is a hierarchical structure as shown below:
Q. 8 - What are the four stages in a project life cycle?Answer 8 - The four stages of a project life cycle are;
- Requirement analysis
- Evaluation and Closure
Q. 9 - What do you understand by ‘project scope’?Answer 9 - Project scope is an initial document which defines the work to be done in the project and defines the quality of the deliverables.
Q. 7 - Briefly explain what you understand by the following elements of a project plan
- A work breakdown schedule
- Key designated milestones
- Project charter
- A work breakdown schedule is a document which defines short term goals and deliverables and the schedule of both.
- Key Designated milestones define the key deliverable schedule which is used to breakdown the final delivery into a number of smaller deliveries and is used in project planning.
- Project charter is the document which contains all the details regarding the scope of work and is used by the project manager to start working on the project.
Q. 10 - Why is it necessary to have a working knowledge of the legislation involved in undertaking any project? Provide two examples of legislation that may impact on project management plansAnswer 10 - It is important to have legislative knowledge while taking up any project so as to avoid any legal issues which may arise during the execution of the project.
One such problem may be laws related to employees working mare than the designated hours to meet deadlines.
Another example could be usage of company resource for personal usage like telephone etc.
Q. 11 - What are some of the challenges of working with a project team?Answer 11 - The challenge which one could face working in a project team is:
- Bad communication
- Poor Project Plan
- Unclear Objectives
- Lack of Resources
Q. 12 - Describe three methods of providing information to project team members to ensure they are clear about their roles and responsibilitiesAnswer 12 - The methods are:
- The roles and responsibility should be conveyed over written communication so as to avoid confusion.
- The roles and responsibilities should be as per the designation of the employee in the company
- Regular one is to one meeting should be arranged to keep a rack of the roles.
Q. 13 - What steps will you take you do to ensure that your team is completing the tasks on time and within budget?
Answer 13 - I would have a regular status update to keep a track if my team is on schedule and is working within the specified budget. If any slippage is found actions would be decided to cover them up.
Q. 14 - To whom and how often will you need to monitor and report on project achievement? Why?
Answer 14 - I will need to send the reports of the project to the client as well as to my supervisor. This will help to track the overall progress of the project and would help to build the confidence of the client for future works.
Q. 15 - Records, of all aspects of the project should be stored in your organisation’s data system. What is the importance of these records?
Answer 15 - Records of all the projects help us to have a database which one could look back in case of any technical or managerial issue. It helps to document all the leanings of the project so as to use them in future projects. These documents also provide us a backup of all the work we do in the project
Q. 16 Explain what project closure is and the steps that need to be taken for closure and review?Answer 16 - Project closure is the final stage of any project life cycle and it involves following tasks which need to be done:
- Deliverable to client
- Document handling to the client
- Recourse release
- Review of the learning of the project
Required skills: analytical and problem-solving skills to review business and operational plans and to develop and evaluate human resources strategies to support these plans communication and negotiation skills to consult with key stakeholders across the organisation and to ensure their support for human resources strategies communication skills to manage service delivery learning skills to see that performance is managed and skills are developed in a range of contexts. Required knowledge: human resources strategy and planning processes as they relate to business and operational plans performance and contract management Critical aspects for assessment and evidence required to demonstrate competency in this unit Evidence of the following is essential: demonstrated skills in planning and implementing a coordinated approach to human resources functions across the organisation demonstration of engaging key stakeholders, implementing methods for developing and monitoring human resources plans, and aligning human resources with broader business objectives knowledge of relevant legislation. relevant legislation which applies to human resources. Student instructions: INSTRUCTIONS FOR LEARNER Please complete all assessment work following the Guideline for layout of assessments All parts must be complete to achieve competency in this unit. Attach a completed cover sheet to all assignments and submit by the due date. All work must be referenced There are 3 parts to this assessment o PART A - REVIEW o PART B - CASE STUDY o PART C - PROJECT All 3 parts must be completed and presented as ONE assessment. Please read the STUDENT INSTRUCTIONS at the beginning of each PART. /usr/share/prizm/cache/WorkfileCache/CFhQgJvlrW9TWPFmWuDI6g/WorkfileContents.doc