Skip to content

Awaiting Assignment To Batch

After clicking on the Author link on your User Home page, you will be directed to your Author's User Home page, which includes information on Active Submissions; a link to start a new submission; and information on any Refbacks you may have.

This page will list any of your submissions to the journal that are still in process (e.g., awaiting assignment to an editor, undergoing review, being edited) or incomplete (in which case you can return and finish the submission at any point).

Each completed submission will fall into one of the following categories:

  • Awaiting Assignment: the submission has been completed by you; you cannot now delete the submission from the system yourself. The Editor can now see the submission, and must assign an Editor or Section Editor to it.

  • Queued for Review: the submission has been vetted and is now in the review process. You should receive notice shortly on the review decision.

  • Queued for Editing: the submission has completed the review process and has been accepted for publication; it will now make its way through the system's copyediting, layout editing and proofreading processes.

In the example below, the journal is charging a submission fee to authors, and you must pay this (using the Pay Submission Fee link) before the submission can be considered. If a journal does not charge submission fees, this link would not appear. Similarly, this example journal is also configured to require a publication fee. The author must use the Pay to Publish link to make the payment and allow for publication to proceed. Again, if a journal has not activated this fee option, authors will not have to go through this process.

Figure 5.2. Active Submissions


As the author, you can click on the hyperlinked title of any listed submission and review it. Clicking a submission title will bring you to your submission's Summary page. From here, you could revise the title or abstract (by clicking the Edit Metadata link). If the editor asks for revisions, you will upload the changes this way too (in the Review section of your submission).

Figure 5.3. Submission Summary


The RefBacks section displays any incoming links from external web sites such as blogs, news sites, or other articles that link directly to your articles. Each RefBack can be edited: it can be ignored, deleted, or published, in which case it appears publicly at the end of your published article on the web site.

Your Archive page will list all declined submissions, as well as any published submissions along with information on which issue they appear in.

You need to find out the journal's policies on "Online First" vs. paper issue publication. The reason is because the date that a paper is accepted may be very different than the date when it is formally published, if the journal is still tightly tied to paper issues and has a long publication queue.

If the journal does online publication in advance of its paper issues, then you should be expecting production to begin shortly and a citable preprint of your paper to become available very quickly (though the final official publication date might be many months in the future).

If, on the other hand, the journal schedules its publication based on print only, and does not publish early online, then it might stay in this status for a long time, as the publication staff may not have any reason to work on the article until it is approaching the final publication date.

answered May 15 '15 at 15:26